Privacy Policy

Last updated: August 2, 2025 Business ID: CA-733.288.640

1. Introduction

At notarylinkz, your privacy matters to us. This policy explains how we collect, use, and safeguard your personal details when you use our online notary and document booking service.

2. Data Collected

We may collect the following types of data:

Full name, email address, phone number
Details about your document requests and appointment bookings
IP address, browsing information (via cookies)

3. Purpose of Data Processing

We use your information to:

Provide and manage notarylinkz services
Contact you about your bookings or document requests
Enhance your experience on our platform
Comply with our legal obligations

4. Consent & Legal Basis (GDPR)

In line with the General Data Protection Regulation (GDPR), we process your information only with your explicit consent or based on contractual/legal requirements.

5. Your Rights

You are entitled to:

Access, correct, or delete your information
Object to or restrict processing
Receive your data in a portable format
File a complaint with your data protection authority

6. Data Sharing

We never share your personal information with third parties unless it is essential to provide our service or required by law.

7. Security

Your information is stored on secure servers and protected with encryption, firewalls, and advanced authentication.

8. Cookie Policy

We use cookies to understand site usage and enhance your experience with notarylinkz.

Essential cookies: necessary for website operation
Analytics cookies: to measure site usage (e.g., Google Analytics)
Preference cookies: to remember your settings

You can manage cookie preferences through your browser or our cookie banner.

9. Data Retention

Your information is retained only as long as necessary for providing our services or as legally required.

10. Policy Changes

This policy may be changed at any time. We will notify users of any significant updates.

11. GDPR Compliance

This section outlines our specific commitments to GDPR compliance.

Data Controller

notarylinkz (Business ID: CA-733.288.640) is responsible for personal data collected through this website.

Legal Grounds for Processing

Contract fulfillment: to provide requested notary services.
Consent: for sending updates or activating certain cookies.
Legal obligations: to meet regulatory requirements.
Legitimate interest: for site security and service improvement (when applicable).

Retention Period

Data is kept as long as needed for the specified purpose, then deleted or anonymized unless otherwise required by law. Examples:

Account and billing data: 3 to 7 years per local regulations.
One-time request data: kept for the duration of the request and for claims (usually 1 year).

International Data Transfers

If your data is transferred outside your country, we ensure appropriate safeguards are in place (e.g., standard contractual clauses or recognized secure countries).

Data Protection Officer (DPO)

If applicable, you may contact our DPO at the email address below for any privacy-related questions.

Withdrawing Consent & Exercising Rights

You may withdraw consent at any time without affecting previous processing. To exercise your rights (access, correction, deletion, restriction, portability, objection), contact us via the email below. We respond within legal timelines (typically 1 month).

Filing a Complaint

If you believe your rights are not being respected, you can file a complaint with your local data protection authority.

Security Measures

We implement technical and organizational measures (encryption, access controls, backups, staff training) to protect your data from loss or unauthorized access.

12. Contact

For any questions about this policy:

✉️ Email: support@notarylinkz.com
📍 Address: 180 Bloor St W, Toronto, ON M5S 2V6, Canada
📞 Phone: +1 416-926-6800